The 74th Annual DeWitt Ox Roast will be hosted in Downtown DeWitt August 16, 17, and 18, 2019. We hope you will
join us for this fun-filled weekend featuring a food and beverage court, arts & crafts, entertainment, numerous
children’s activities, carnival, adult activities, kayak racing, pet beauty contest, bingo, and much more! For additional
information visit our website at www.dewittmimemorial.org, phone 517-624-2953 or
2019 General Information
Sales, Displays & Pricing
We seek a creative and diverse selection of vendor items in conjunction with a family-friendly environment. All arts and
crafts must be hand crafted. Absolutely NO commercial/manufactured, resale or used items, food or beverage items
will be allowed in the arts & crafts area. All food and beverage vendors must apply via the food and beverage
Date & Hours
Vendor booths must be fully staffed and open for business during stated hours.
Important Dates & Times
• Early Registration Deadline is Friday, July 19,2019 (Completed Application and Payment required)
• Late Registration Fees Begin, Saturday, July 20, 2019 (Completed Application and Payment required)
• Check-in and Set-up: Friday, August 16, 2019 8 am—2 pm
• Tear-Down: Sunday, August 18, 2019 beginning at 4:00 pm
Absolutely no application will be accepted without full payment, completed application and support photographs. Only
one vendor is allowed per booth space. Please indicate the number of 10×10 units you will require for your needs on
10’x10’ Space $125 Prior to July 19, 2019
10’x10’ Space $135 After July 19, 2019
Corner Space $150 (Limited Number) Please include separate check for corner space as these will be granted on first
There will be no refunds of booth fees after notification of acceptance. All refund requests prior to this date must be in writing. A
$50 fee will be assessed for any returned checks. Any violations of the rules and regulations or other applicable city/state/county
ordinances will result in immediate dismissal from the DeWitt Ox Roast in which case no refunds will be issued. No refunds will be
given due to the cancellation of the event by an Act of God, Local Authorities, or weather related incident.
Sales Tax and Licensing Requirements
All vendors must have a sales tax license or obtain a concessionaires sales tax return and payment form 5089 from the State of
Michigan. All vendors are responsible for any tax required by the State or Federal taxing authorities.
Location Assignment & Set Up
To capitalize on the closure of the streets for the Ox Roast, the street vendor area will be located in the center of downtown
DeWitt. Based on received applications, the Ox Roast committee will assign your location in the best interest of the event. We will
do our best to accommodate location preference based on order of received and completed applications.
Once assigned, movement or relocation will not be permitted You will be notified of your location the first week of August. You
must set-up within the allotted set-up time period (Friday 8 am—2 pm and all vehicles must be removed from the area by 3 pm. No
vehicular access to the Event footprint will be permitted until 4:30 pm Sunday or until police deem it safe to enter. All streets will
be opened to vehicular traffic by 7:00 pm on Sunday, August 18. Latecomers will not be accommodated and no refunds will be
issued. All vendors are required to cover their booth space with a minimum 10’x10’ pop-up tent. Do not solicit or impede outside
your purchased booth space. Smoking is not allowed within your booth space. Respect your neighbors and
customers. Vendors are expected to provide their own tents, tables, chairs, and display boards. Do not tape, tack, or otherwise affix
any materials or signs to walls, trees, lamp posts or other surfaces on public or private property. All inventory and boxes must be
contained in your booth area, you may not set-up on the grass, sidewalks, or street outside your booth. Canopies MUST be
anchored by weights on all tent corners. Vendors area required to bring their own tent weights. No ground stakes are permitted;
the street is concrete/asphalt pavement. Vendors are responsible for transporting and placing their own booths and units. Labor to
set-up/tear down booths is not provided. All vendors booths must be ready by 3 pm Friday, NO EXCEPTIONS.
No loud audio system may be used. Please be considerate of your neighbors.
Generators are not allowed. Electricity is available on a limited basis.
NO water hookup is available to street vendors.
Cleanliness and Trash Removal
Vendors will keep their location and surrounding area clean and free from litter. All garbage must be disposed of at the end of the
Festival at designated locations.
Police, EMS, and professional security will monitor and be present throughout the event. The DeWitt Memorial Association will
employ a professional security firm to be on-site Friday and Saturday night. The Ox Roast, DeWitt Memorial Association, it
sponsors, members, and participants assume no liability for loss or damage to a vendor’s cash, wares, or property. Every
precaution will be taken to guard against loss or damage.
This agreement is non-transferable and may not be assigned to another part.
Alcohol, Foul Language, and Threats to Safety
Consumption, promotion, sales, or possession of alcoholic beverages are not allowed in the Festival footprint unless approved by
the Ox Roast Committee. The Event will not tolerate any foul language, threats to the safety and welfare of attendees, or
violations of any stated rules or actions deemed inappropriate by the Ox Roast Committee. Any violations of this will be cause for
immediate removal from the premises and denial of future participation in the event.
Parking for Personal Vehicles
Vendors must park their personal vehicles in designated areas only. A Parking map will be provided in the information package
sent in July.
Use of Name
“DeWitt Ox Roast is trademarked and MAY NOT be used to personalize any items sold at the Ox Roast Event unless the Ox Roast
Committee has negotiated, approved, and issued an exclusive Special Activities Contract with you and arrangements have been
made for the Ox Roast to receive full commissions or royalties on the sale of that merchandise. DO NOT attempt to use the name
or any variation thereof on shirts, clothing, food products, or merchandise of any kid. The Ox Roast will prosecute violators to the
fullest extent of the law. This application is not a Special Activities Contract.